👥 HR & Workforce · Sequence
Monthly Payroll Run Sequence
The monthly payroll process: attendance and leave data, salary calculation, taxes, approval, bank transfer and payslips.
Drawing diagram…
What this diagram shows
- Attendance and leave are frozen before calculation
- Finance approves the payroll register before payment
- Statutory payments (PF, TDS) follow the salary run
Prompt used
Monthly payroll sequence: the HRMS freezes attendance, leave and new joiner/exit data and sends it to the payroll engine. The payroll engine calculates gross pay, deductions (PF, ESI, professional tax) and income tax (TDS). Finance reviews and approves the payroll register. The bank file is uploaded for salary credit, payslips are published to the employee portal, and statutory returns are filed.
Mermaid code
sequenceDiagram participant HR as HRMS participant PAY as Payroll Engine participant FIN as Finance Approver participant BANK as Bank participant ESS as Employee Portal participant GOV as Statutory Portals HR->>PAY: Frozen attendance, leave, joiners, exits PAY->>PAY: Calculate gross, deductions, TDS PAY->>FIN: Payroll register for approval FIN-->>PAY: Approved PAY->>BANK: Salary bank file BANK-->>PAY: Credit confirmation PAY->>ESS: Publish payslips PAY->>GOV: PF, ESI and TDS payments
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