📋 Business Analysis & Process · Swimlane
Procure-to-Pay (P2P) Swimlane
The purchase cycle from an employee's request to paying the vendor, across the requester, the manager, procurement, the vendor and accounts payable.
Drawing diagram…
What this diagram shows
- Manager approval and three-way match as decision points
- Vendor lane shows where the supplier takes part
- Ends with payment by accounts payable
Prompt used
Swimlane map of procure-to-pay: an employee raises a purchase requisition, the department manager approves or rejects it, procurement gets quotes and issues a purchase order, the vendor delivers goods and sends an invoice, stores records the goods receipt, and accounts payable does a three-way match of PO, receipt and invoice before paying the vendor.
Mermaid code
flowchart LR
subgraph Req["👤 Employee"]
direction LR
S(["Start"]) --> A1["Raise purchase requisition"]
X(["Request rejected"])
end
subgraph Mgr["🧑💼 Department Manager"]
direction LR
B1{"Approve requisition?"}
end
subgraph Proc["🛒 Procurement"]
direction LR
C1["Get vendor quotes"] --> C2["Issue purchase order"]
end
subgraph Vendor["🏭 Vendor"]
direction LR
D1["Deliver goods"] --> D2["Send invoice"]
end
subgraph Stores["📦 Stores"]
direction LR
F1["Record goods receipt"]
end
subgraph AP["💰 Accounts Payable"]
direction LR
G1{"Three-way match OK?"}
G2["Pay vendor"]
G3["Hold and query vendor"]
E(["Vendor paid"])
end
A1 --> B1
B1 -->|No| X
B1 -->|Yes| C1
C2 --> D1
D1 --> F1
D2 --> G1
F1 --> G1
G1 -->|Yes| G2
G1 -->|No| G3
G3 --> D2
G2 --> ERelated templates
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