🤝 Non-profit & NGO · State Machine
Grant Application Lifecycle
The states of a grant, seen from the NGO applying for it: from concept note to award, reporting and close-out.
Drawing diagram…
What this diagram shows
- Many funders shortlist on a short concept note first
- Awarded grants release money in tranches
- Each tranche depends on progress reports
Prompt used
State machine for a grant: Concept Note Submitted, Shortlisted (or Not Selected), Full Proposal, Due Diligence, Awarded (or Declined), Agreement Signed, Active with tranches. Each Tranche Released leads to Reporting Due; an accepted report releases the next tranche, a late or rejected report puts it On Hold until fixed. After the final report the grant is Closed Out.
Mermaid code
stateDiagram-v2 [*] --> ConceptNoteSubmitted ConceptNoteSubmitted --> Shortlisted ConceptNoteSubmitted --> NotSelected Shortlisted --> FullProposal FullProposal --> DueDiligence DueDiligence --> Awarded DueDiligence --> Declined Awarded --> AgreementSigned AgreementSigned --> TrancheReleased TrancheReleased --> ReportingDue ReportingDue --> TrancheReleased: Report accepted ReportingDue --> OnHold: Late or rejected report OnHold --> ReportingDue: Report fixed ReportingDue --> ClosedOut: Final report accepted ClosedOut --> [*] NotSelected --> [*] Declined --> [*]
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